CHIEF FINANCIAL OFFICER
Performs a variety of professional, executive and managerial duties related to planning, organizing and directing various administrative, operational and financial functions of the agency including budgeting, finance, bonds, staffing and general treasurer functions. Ensures that oversight of “Operations & Maintenances of Expenses” conforms with definitions stated in Article 1:1.14 of the Interlocal Cooperative Agreement, is responsible for all minutes, notices, and records of UTOPIA and assumes overall executive and management decision-making duties in the absence of the Executive Director.
Works under the broad policy guidance and direction of the Executive Director.
Provides broad policy guidance and direction to the Controller and general supervision to the Finance/HR Specialist and Accounting Technician(s) II and I.
Executive & Financial Functions: Serves as member of agency executive team; offers interpretation, direction and analysis of agency growth strategy and “build-out” options; participates in the Board of Directors decision making process by serving as an institutional resource for history, trends, expectations and forecasts.
Manages all fiscal operations in compliance with Articles 16 and 17 of the Interlocal Cooperative Agreement related to adoption and operation of annual budget, managing fund accounting conforming to State of Utah Fiscal Procedures Act and annual reporting of financial activities; acts as Treasurer and signatory on all checks, drafts or other orders for the payment of money, notes, or other evidences of indebtedness issued in the name of UTOPIA and UIA.
Manages all executive processes related to the development and implementation of the agency financial strategy; develops, recommends and implements “business & operational plan(s)” addressing processes, methods and opportunities designed to enhance the development and maintenance of the agency operations; evaluates, recommends and implements strategies to increase revenues and decrease/minimize costs related to construction and installation.
Manages competitive processes to secure best professionals for construction and installation contracts; manages internal financial controls in a manner consistent with legal requirements and with generally accepted accounting practices and principles, including those promulgated by the Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP); develops and oversees fiscal policies, procedures and practices.
Assesses and evaluates financial performance of the agency; analyzes short-term and long-term goals and develops budgetary strategies; constructs forecasts related to agency growth, trends and revenue; presents executives, committees, and boards with timely and informative financial reports, statements, special internal management studies, and other administrative information.
Delivers analysis of trends, projections and forecasts related to revenue, costs, capital purchases and staffing requirements; oversees the preparation of Comprehensive Annual Financial Report (CAFR) in accordance with GAAP and GASB pronouncements and ensures continued Certification of Excellence for Financial Reporting status for the agency through compliance with changing standards; ensures that state and federal laws and requirements relating to accounting, finances, grant awards and budgeting are in compliance.
Oversees the administration and management of bonded debt and revenue; monitors requests for bond draws based upon established processes and procedures; monitors transfer of funds into agency bank account; oversee the receipt, disbursement, banking, protection and custody of funds.
Oversees agency procurement and purchasing processes; may perform quality control reviews of purchase orders and purchasing activity; reviews general ledger to evaluate cashflow and determine accuracy and account balances.
Establishes effective working relationships with external auditing contractors; monitors year-end closing functions; reviews and monitors the implementation of external audit results, requirements and recommendations.
Provide direction and assistance to other agency departments regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources; serves as a technical and administrative advisor to department heads on fiscal and administrative procedures, problems, and other financial matters.
Oversees the maintenance of company records, including, minutes, contracts and related materials to ensure transparency of all agency functions and operations.
Monitors financial and human resources operations, processes and procedures including payroll, accounting, and various day-to-day activities to assess efficiency and effectiveness; coaches and mentors staff to enable and empower individual contributions.
Performs related duties as required.
1. Education and Experience:
A. Graduation from college with a bachelor’s degree in accounting, finance, business administration or related;
B. Fifteen (15) years of responsible experience related to above duties; Ten (10) years of which must have been in a senior fiscal management or supervisory capacity;
C. An equivalent combination of education or experience.
2. Knowledge, Skills, and Abilities:
Extensive knowledge of generally accepted government accounting principles practices and procedures (GAAFR, GAAP and GASB); Utah Money Management Act; advanced economics and accounting, public finance and fiscal planning; agency operations including applicable administrative policies, laws and regulations governing agency financial practices and procedures; internal control principles and methods of application; principles of budget preparation and control; financial markets, banking and the analysis and reporting of financial data; various statistical procedures and analytical methods; principles of management and supervision; State Retirement System; procurement policies and practices; general office maintenance and practices; general personnel management practices and procedures; computer accounting applications (i.e., Great Plains) and various software financial programs; business and technical writing; operation of standard office equipment; mathematics and interpersonal communication skills and telephone etiquette; public relations. Thorough knowledge of computer technologies; principles of organizational design, supervision; human resource management theory, methods, and practices; the legal environment related to human resource management; benefit, retirement, and compensation laws and guidelines; federal and state laws as they apply to personnel management practices; benefit costing procedures. Working knowledge of contract law.
Considerable skill in the art of diplomacy and cooperative problem solving; leadership and organizational behavior management; establishing and maintaining effective working relationships with State, Federal, and other local officials, elected officials, subordinate staff and member customers. Skill in the operation of PC Computer, calculator, fax machine, copy machine, telephone.
Ability to analyze a variety of financial problems and make recommendations; analyze complex accounting problems and make standard adjustments; prepare and analyze complex financial reports; operate various types of standard office equipment such as 10 key calculator, keyboard, etc.; operate personal computer (windows) in utilizing various programs to produce or compose formal documents, reports and records; communicate effectively verbally and in writing; develop effective working relationships with executive management, elected officials, city managers, outside legal counsel, bond counsel, financial advisors, bank executives, fellow employees and the public.
3. Special Qualifications:
Must be bondable. May be required to be or become a Certified Public Accountant (CPA), Certified Public Finance Officer (CPFO) or Certified Government Financial Planner (CGFP).
4. Work Environment:
Typical office setting with typical climate controls. Tasks require a variety of physical activities such as walking, standing, stooping, sitting, reaching, which do not generally require muscular strain. Job functions normally require talking, hearing and seeing. Common eye, hand, finger dexterity required for most essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving.